Volunteer Project

Identify the "What"

1. What is the project supposed to achieve?
1. The project is supposed to achieve a large number of volunteers for the day of the Visions Film festival and Conference.  The goal is to use Flicker for video the day of the event to help in the filming, and use the UNCW Photography Club as a Sponsor/ Volunteer to help shoot stills the day of the festival including the After Party.
2. Who is the customer?  The customers will be Visions Film Festival and Conference and FST 451.  We will be able to use them for our support the day of the festival in order to receive better video and photography during the day of the event without having people form class do this.  This will allow us to have more people working the event making it less stressful the day of the event.
3. What are the Deliverables of the Project?  The Tangibles for the project will be that we will have more coverage the day of the event.  If we can get volunteers on the cameras on at least 3 main cameras and a floating camera the day of the event with the PR department doing the interviews it will allow us to have more footage for the DVD and the Archive.  For the photography aspect we will have more photos for the website and the social media outlets the class is using.
4. Identifying the "How" with Budget:  The expenses for the volunteers can range depending on how we want to sale the event.  If we could offer a T-Shirt and Badge for all the volunteers for the day of the festival it would really make it exciting for their time.  We must also consider food.  If we agree to feed them with the filmmakers and invite them to the after party(which we will need to) then the price for the amount of food will go up.  All of this will depend on the price quota's for T-shirts, Badges, and Food.
5. How long will it take?  I feel this project will take about a Month.  I want to start the project in early January  right as we get back and start to run.  I will go and meet with the heads of Flicker and the Photography club right as the semester begins.
6. What skills are needed?  The skills needed for me would be to schedule the dates and times for the appointments with the two clubs.  Then it will be to schedule the persons for their shifts and to make a schedule for the rest of the volunteers.  
7. Special Resources needed?  I will need web support from Channing to make a page on the site for people to go and volunteer and have all the information sent to me.  I will also need a video that I can make to show them some of the films that will be going on as well as photos from the last After Party.   I will also need small posters to bring with me to the meetings to pitch the project to the clubs.
8. Who is working this Project?  Chris Keefe 
9. Schedule
1. 2-1-14:   Begin pitching to Clubs
2. 2-15-14  Have website announce new page and looking for volunteers 
3. 2-21-14:  Have list of volunteers started
4. 3-15-14: Have schedule for  rough idea of placement of camera's and crew for cameras.  Plan shifts for volunteers so they are not there all day.
5. 4-1-14: Have master schedule for day of event with all volunteers and backup plans for disasters and alternatives.  
10. Game of Risk?
1. Risks:  This is a small risk in that we could have a lazy person on the camera who is not really wanting to be there.  We could also have a bad far shot like we did last year if the camera operator is not up to par.   We could also have cameras that do not work well or do not live up to their wonderful brand names the day of the event.   
11. Communication?  I will work with my team when they come to the class.  I will establish the best way to communicate by Facebook as well as with cell phones.  Everyone will have everyones numbers and I will hold weekly meetings.
12. Success or Fail?  If we have no volunteers then it will be a fail.  If we have so many volunteers that we do not have jobs for them then it will be a success.