Operations Directors

• Supervises the Facilities & Guest Informations Coordinator, Registration Coordinator and Volunteer Coordinator.
• Make sure my team is running smooth at all times. Make sure any needs that they have are taken care of ahead of my own needs. Make sure everything including Volunteers and Registration is running smoothly.
• Supervises the creation and administration of project schedules and budgets.  
• Have a master schedule for everything the entire day of what is going on in Lumina, Registration and Volunteers. For inside of lumina have a master schedule for everything that will be going on to a +/-5 minute increments. Include when to stage set up for after screenings and what will be on the screen for after the films and during the Q and A sections.
• Creates and manages the overall departmental calendar.

• Make sure the Team has a very full and functing calendar that will have due dates for everything through out the semester. Over Christmas break go through and prepare calendar and first week back meet with Shannon to go over Timeline created for all Operations.
• Utilizes good communication skills and time management skills to ensure that all projects are done in a professional and timely manner.
  
  

  Make sure My team and myself act in a professional manner at all times. Make sure that my team knows of all planning and they have had rehearsals, backup plans incase of technology fails, alternatives scheduled in case volunteers are no shows.

• Function as a location manager.
  
  

  Be the team leader I was in Afghanistan. Make sure my team is the best team at the event and everyone knows that. We are responsible for the Success or Failure of this event.

• Arrive at venue at least two hours prior to first screening and remain until after last film is over and emptied the theatre.
  
  

  Have my team there at 630 am the day of the event. Also have tech run the night before the film makers and scholars meal. Have equipment Set up and ready to run that morning.

• Organizes all Operations department meetings, takes attendance, and turns in attendance reports and evaluations to Festival Director at the beginning of each month;
  
  

  Create and talk to Shannon about previous systems that can be used to keep track of attendance. See about possibility of having barcodes on back of passes and possible scanning devise to read them. That way we will have an accurate count of who comes to what event and how many people total come to the event.

• Works with Programming/Traffic Director and Lumina Theater to assess and plan for all necessary technical requirements and equipment procurement for the screening venues, including projectors, lighting, sound, Q&A tables/chairs/mics;
  
  

  Make sure Myself and me team are on the same sheet of music as Matts team. That way we will be a cohesive squad and it will run smooth. My team will be the lead on the equipment inside of Lumina setting up. We must also make sure that Traffic is good and ready to go in for Matts team. We must have a backup plan incase Matt or someone in Matts team is sick the day of the event. We must have everyone in each team cross trained in each other jobs, so that we can jump in and help if need be.

• Works with Programming/Traffic and Lumina Theater to ensure that all Festival trailers, bumpers, and slides are played before their respective block;
  
  

  Use master schedule for Lumina as stated in previous bullet. I will create a master schedule that will include all times and the whole day of what will be playing. I will also want the Projectionist to be present during the tech rehearsals so that I can have a good understanding of what is expected of him.

• Work closely with the Programming Department before the festival to coordinate theater logistics, staffing needs and flow.
  
  

  Get together with Matt when he lets me know his free times. Make sure a Master Meeting schedule is there for my team and Matts Team to meet during the semester.

• Coordinates all operations with theatre projectionists, house managers, and theatre staff including opening houses, starting films/video, tech hours, sponsor slideshow, cuing mics and lights for intros and Q&A’s, emptying houses, setting up chairs, mics, and tables for panels;
  
  

  
  

• Acquiring the necessary equipment and rental items prior to the festival including banners, signs, director/scholar’s chairs, pipe and drape
  
  

  I will meet with Channing Duke to see if she had a list of all equipment that was used during the last festival. I will then at that time go through the list with Nate and set up in advance the make sure all the equipment is ready and available.

• Works with Marketing and Development Teams to make sure all sponsorship banners are properly on display and all sponsorship slides are correct before projection.
  
  

  I will work with Jill to make sure every Major Sponsor's Logo is in the right spot. I will also ask her to come to the Tech Rehearsal so that we can plan the sponsor loge's.

• Securing the correct number of director/scholar chairs and waters for panels and Q&A’s
• Adhering to all signage needs inside theater, including VIP seating (sponsors, filmmakers/scholars, visiting guests)
  
  

  Once we have the total number of film makers and scholars nailed down and confirmed that they are coming I will have the number of Chairs and Microphones ready. I will Have a volunteer that is willing to do this as his/her main job.

• Coordinating fastidious timing of set-up and breakdown of equipment and signage inside theater
  
  

  Get together with group in order to make sure that everything is set up. I feel that the entire class should come to the Tech Rehersal and set up. This will allow us for easy set up. I will also ask for the volunteers who are working the last shift to help clean up and gather equipment. This will be scheduled out before the event so persons in the class will know they must stay around and help my team set up and take down stuff. I feel that if we have Half the Class before and Half the Class after, not including those on After Party or driving Film Makers and Scholars to the after party. I also want to see if we could use one or two of the UNCW Vans for the day of the event. This will cut down on Traffic and allow the filmmakers and class to drive to the event together, the after party, and to the hotel safely the night after the event.

• Acting as point person for any signage that needs to be created, corrected, or relocated inside theater
• Discuss sponsorship signage with Development and Marketing Directors to insure compliance with Sponsor requirements.
• Manage and coordinate the display of VISIONS and sponsorship signage, banners, and filmmaker/scholar posters
• Managing a team of volunteers to set-up and breakdown at the various sites
  
  

  Make sure the volunteer Cordinator has master schedule for all volunteer's and alternatives.

• Ensure that screenings start on time, are emptied and cleaned promptly and guests are
• informed of any delays.
  
  

  All will be informed and will use the master schedule for the day of the event.

• Liaise and coordinate with ACE Volunteer ushers as necessary.
• After the screening, coordinate with the projection booth for the Q&A, making sure microphones are operational and keeping time for the programming representative and alerting them as to when the Q&A needs to end to start the next screening on time.
• Arrive at venue at least two hours prior to first screening and remain until after last film is over and emptied the theatre.
• Manage videography and photo teams inside Lumina Theater.
  
  

  Will use someone in the class to insure that all memory cards and batteries are ready and will make rounds every 2 hours to make sure and to give new supplies. They will also download the footage from each card each time to a computer and put in approbate folder for each camera.

• Coordinate and lead on-site tour for all VISIONS staff prior to April 1, 2014.
  
  

  I will communicate with the Lumina Head for this to happen in the middle of March. This way everyone can see what we are dealing with and we will have time as a class to go through and help toss ideas and planning around so that we will have a perfect plan A and B in place before the festival.

• Manage and execute the Audience Award balloting system and oversee collection and final count with the Programming and Awards staff.
  
  

  Look into cell phone voting and make sure it will happen. Also have backup plan of paper voting. Meet with Awards voting and make sure the main system will work for them in that they will be tallying the vote and announcing the winners

• Perform walk through pre and post vent to ensure that site has been cleaned and left in excellent condition.  
  
  

  Leave the theater as we found the theater, if not better.