After Visions

Looking back I would change a few things in my department.  First of all I would only check out the equipment that my team needed the day of.  I would make other directors check out their own equipment so I am not held responsible.  I would not have changed my team for the world.  They rocked this event.  I could not be happier with how well and smoothly my team ran the event.  The volunteers felt needed and happy, registration ran smoothly, and Ben rocked taking care of small things that occurred outside of our control.  I would have made sure that I had everything the day off better instead of just getting it all inside.  I would have organized it in my car so that way I could have been PR here you go, Ops here you go etc.  I feel that it ran smoother than last year and the live feed was way easier with the webcam I bought.  I think the only thing that surprised me was that it ran as smooth as it did.  Way to go team.

4-09-14:  This week after visions has been a huge relief. I do not think that the festival could have gone better.  I have come up with my DVD assignment.  I have made the deadline for peoples edits 1 week so that way I can have a few of them late if they are late and not worry.  We are struggling with the Aspect Ratio to fill up the whole screen.  James Cobb is killing it with animation and I could not have asked for a better animator to help with this project.
4-16-14:  WE have figured out the DVD ASpect Ratio.  We found out that everything needs to be 720x480 pixels.  This way we can go back and do all the menu's again after showing it to the class.  I am working hard to figure out how to fix Pal to NTSC errors.  I think I may have found a way but I am not sure.  I will need to test a few times and see if it works.  I have tried several conversion dowloaders online for free and nothing has worked yet.  Blah right now but good things to come.
4-23-14:  I had drill this weekend so I was not able to do anything this weekend for the DVD.  I did learn how to conduct a proper Army interview while on the range.  I worked with a few PAO personal and taught them how to use their Sony Cameras.  Update:  I just checked the drive and stuff is gone FML!
4-30-14:  Okay I have fixed the NTC to Pal errors.  You must take the video such as Pandy and the edit that Dallas Covey did for us and put them back into premier.  You must then export them as NTSC "Like I said to do or as a h.264 and 1080i in my guidelines".  That is done for now and All the links are working.
5-8-14:  I have been up for almost 79 hours with only a 2 hour nap.  I am so fried right now.  I spent 12 hours on sunday finishing up the DVD with know 2 problems I need the class's input to finish so I do not get in trouble for making a command decision.   I feel we need to just get rid of the Q and A and leave them all off the dvd for space.  I can't wait to turn this in and be done.

Operations Semester. This will be a continuing blog the whole semester.

I have set up meetings with my team and matts team for Mondays at 930 pm.

I attended a meeting with the other directors and Shannon before the first day of class.

On Friday the 17th I attended a Visions Directors Meeting which lasted 1-230.

On Monday the 20th My whole group attended our first meeting with the Programming team.  The meeting lasted 1 hour.  After this meeting I approached Anna Roberts to see how she felt as taking over the team when I have to be gone in March.  I will no longer have to be gone that week due to Visions as my commander Major Woods told me to skip the week in Tampa that school was more important.

On Jan 22nd I posted a copy of my DVD Project Pitch for my team to use as an example of the 12 point planning procedure.

On January 24th I attended a Directors Meeting.  After that meeting knowing my team has everything including their job descriptions down pat, I made them attend the meeting.  Every member of my team attended the meeting and made huge progress in the meeting in the area's of their responsibility's.  

On Monday 27th of November I went back into DVD Studio Pro and looked at the old DVD.  Everything worked just as it did the day I sent the DVD's in.  And Again when I submitted every piece of Work for the DVD to DISCMAKERS.  I have come to the realization that the DVD should have worked fine as does my copy at home.  It works the same on the computer as it does.  I do not know why certain players will not allow the underlines for the titles as markers to select to not work as they do on computers.

On Wednesday 29th of January my group went above and beyond.  They put projects that were not even due yet up for the class to go over.    They all made comments on every paper that I had commented on.  I received emails from google every time someone commented on the projects I had commented on.

February 4 2014.  Over this past weekend I have watched the films that have been required to watch and grade them.  I attended a meeting at Shannon's house on Friday after the winter storm.  I meet with my team on Monday Night and my whole group showed up.  I answered questions and asked my people about the syllabus.  They have read it and fully understand.  I asked questions they would have only known by reading it and they all got them right.  I went through the contract for lumina that Matt had Jon make and re type and identified all the parts that involve me the day of the event.  



February 4 2014:  Anna has set up a meeting with Sharky's.

2/11/14:  Since last week I attended a meeting with Anna Roberts my head of Registration and Shannon to set up the day of event registration and the E-tix information.    I also on Monday pushed hard and got everything in the right spots in the other departments (Art and PR) for the beginning of the Digital Arts Contest.  When the posters get approved i will get them printed off and put them up on campus all over campus in every building.  I owe the Art and PR department a box of doughnuts.  I have also been doing research on lighting for the day of event and working with dimmers at my internship.  I have also come up with the idea of maybe having a dolly set up the day of the event so we can film the keynote and the q and a sessions better.  I feel it will take more people in the class to help run the dolly during the needed times.  My 12 steps for being the Operations director will always be below this because I cannot figure out how to move it over and begin typing at the other side.

2/18/14:  Likes and not likes for papers
Bill Murray:  I like the idea of the paper I feel if it is refined it would bring people into the audience to hear the speaker.  the negatives where to begin.  It is not well written and it has little to no point or research.
Gravity:  I feel this paper is well.  I feel it is not as interesting as I would have wanted it.  I do not like how the paper says that Gravity and the long take is taken from Avant garde cinema.  I just do not see the connection in long shots and how it linked to gravity.  it is not ready yet.
Japanese Ghost:  I feel this is one of the best papers we have.  I feel that it is very well written and researched.  The Bad:  I feel that it may not be the forte of people in the crowd nothing with the paper.
Irreversible:  I love this paper.  This will be the star of the conference if the audience response is how it is in class I want to see this.  The only negative is the subject that is very hard to talk about well.
Murders:  I feel the examples of this will make the film.  I would be very interested in the way this is presented.  I feel that the paper is well enough written to be a good presentation.  Negatives:  nothing to say.  It may rely on to many video examples to much like Joey powells presentation did.
Pans:  This paper is very well researched.  I feel it is very steady and could possible be like the presentation on My Own Private Idaho was last year.  I am worried that it may be to scholarly for people in the audience to understand the jargon.
Blues Brothers:  I am excited to see this presentation.  I like how the paper is written.  I am worried about the length of the presentation.  I feel this presentation could be to long.
Orsen welles:  This paper is well written.  I do not really care for the subject and it is kinda boring.
Boys and Girls:  I like the paper.  It is well written and has solid research.  I feel that the paper great length and would have lots of clips and photos to show.
cinema du garde:  I liked the paper.  It is very well written however I do not agree with his result.  I do not feel that cinema du corps is a result of avant grade cinema.  I feel they are close but i do not see the full relationship in his paper.
Active Viewer:  I loved how this is broken up into sections.  Each section would be a great segment in which they present.  I found the had lots of great examples.
Unfilmable:  This paper is way to long.  I feel the paper is very well researched and way beyond the level of must undergraduates.  I feel that this presentation will have to be narrowed down in order to fit it in the time limit.

2/19/14:  Today I printed off and posted 10 posters around uncw to include:  King, Kenan, Cameran school of business, dobo, Cultural arts, Computer Science, Fisher, Dapolo.  I also found out that the Digital arts contest stuff is not on the site so no wonder we have not had any submissions.  I feel like I am wasting my time when people don't do what they say they are going to.  Deep breath.

2/26/14:  This week I have been working on how to get more submissions to the Digital Arts Contest.  I have emailed the administrative assistants for Computer Science, Art, Art History and Film Studies to get the word out.  I have had the Art and Art History that have responded and said they would gladly send it to their students.  I have also been confused about the Projection the day of the event.  I have to make a master schedule but it is Matts job to make the DVD's?  This does not make any since to me.  I feel that unless Matt gets the job he wants then it will be a struggle.  I feel that if I am making the master schedule for what is on the screen the entire day and every things schedule then I need to be in control of what is on each DVD and when it is played.  If not I  do not have enough trust with anyone else to just have them say they will do it and let me know.  I will not take the fall if it is wrong and not on my end.  If the DVD's do not run as planned and their is discrepancies from the schedule then I will have only one answer based on what I was given from Matt and the programming team.

3/12/14:  This week I have been going through the old equipment list and preparing for the equipment check out.  I want this to run smooth and for Nate to have it in enough time for us to get everything we need.  I used last years checkout request as my sample.    I also this week began to talk to James from the art department about being on board.  He was very eager to begin.

3/19/14:  This week I have gotten most of the films from Matt Gosslet.  We also had 1 person not in our class submit to the Digital Arts Contest.  It is considered a failure in my mind due to 3 people in the class and 1 student from UNCW.  I guess it is another person coming to our event know.   The equipment list has been sent to Nate.  I have drill this Weekend so I will be out of the picture.

3/26/14:   Today we had a walk through with Sandra Jackson in prep work for our Tech Rehearsal.  I also made a master Schedule last night after getting every departments schedules.  This took me about 3 hours to find all the information and to call people to get their schedules.  I have also been meeting and previewed the DVD information.  I also got a final quote for DVD's and cc'd Shannon in that and she sent it to Jaime for the voucher.  All Films are compressed and I bought DVD-9.

3/31/14:  The WALK THROUGH:  This week I have had my team make sure everything is up and running.  Parking and Facilities are coming along nicely.  During the walk through the Camera i bought off of eBay did not want to work so I went out and bought a webcam with speakers and everything works great.   The live feed is a GO!!!!!!!!!!!!!!!!!!!!!!  DVD is going to be awesome as well but due to this week being so crazy I have not had time to meet with James.  equipment check out is tomorrow at 1pm so I will have everything and then go to PTSD group session and then go to the dinner.  LETS Rock and ROLL.

12 Step for Operations Director:  This is something that I have already done with my job description. 

1.     The What of being the Operations Director?  The operations director is a producer role mixed with a 1AD.  I will supervise as a producer for the DVD, Volunteer, Registration, Volunteer and the Facility the day of the event.    I will supervise and make sure everything is running smoothly the day of the event.  I will also be producing the event for the DVD that should be better than the last years Visions DVD.  I do not know what happened with the DVD but that is not the point of this.  As a 1AD I will be very hands on the day of the event and make sure that everything is running smoothly and if there is a problem I will be able to pin point it out and go with the curve. 

2.     Who is my customer?  Visions Film Festival and Conference, UNCW, UNCW Film Studies, Awesome Film Makers and Scholars who we bring in, Sponsors and anyone else who comes to the event:  friends, family’s students and members of the Wilmington community. 

3.     What can I deliver?  I will deliver tech and a smooth running operation the day of the event.  I will also provide smooth technical planning the day of the event and it will help make our DVD Awesome.  With my team I will be able to contribute to a day that people will be talking about for years and I will take pride as will my team that they took part of it. 

4.     The Budget?  I do not feel comfortable posting any budget remarks on my blog. 

5.     How long will this take?  This job will take the whole semester.  I will be working form January to May.  In this time I will have the DVD, Day of Event, Digital Arts Contest and other items with my team to complete.

6.     Who will help?  Anna Roberts with Registration, Tyler Davis for Volunteers, Ben Dorton with the Facility and parking, Matt Goslet with Programming, Nico with Programming, Jonathan with Programming, Channing and the ART Department for signs, bumpers, dvd art work, digital arts contest and websites.

7.     What Resources will I need?  I will need my team to do their absolute best and have their programs lined up.  I will also need the Art Department for artistic help and website registration.  I will need ACE and other groups that are helping work on the day of the event. 

8.     Who is the team aka TEAM AWESOME?  Anna Roberts: Registration, Ben Dorton Facility and Parking and Tyler Davis for volunteers.  Programming for films and speakers and help the day of the event.

9.     Schedule

a.     January:  Welcome back, get team ready, Digital Arts Kickoff prep, Meeting with Sandra and ACE

b.     February:  Digital Arts Kick off, Films Compressed for DVD, Registration, Volunteers, Facility and Parking Almost Finalized.

c.      March:  DVD portion of Films completed before festival, Announce DA Contest winners, Finalize equipment by March 10^th to Nate Daniels.  All group projects Finalized with backup plans in place.

d.     April: Day of Event, DVD edited with Keynote, Video Race, Q and A edited by class.  Manuel Created and made for next years team.  DVD sent out. 

10. Risks

a.     We could fail and nothing goes good and the DVD is horrible.

b.     We can do awesome and have everything go well and it all works out.

11. Final Thoughts

a.     I feel that I am prepared and running my team the right way.  I feel that I have better control over this team than I did the Art Department in that I am able to work backwards from the end of the year to the beginning.

Week before Turkey Day

So this weekend I finally took a day off.  I felt I needed it having drill last week.  I did meet with Kyle last week.  He was feeling overwhelmed and we talked and I helped coarse him into creating a master calendar for the art department.  I also told him that he needs to get it from the other AD's in the class to help with his calendar.  I also discussed an idea with him to have an Art request form for the art department.  I have been working on this and using Nate Daniels template for the equipment request form as a guide.  I showed up at 9pm the night after class to make sure things were going well.  I also contacted Jaime for Channing to let him know that we needed stuff on the site changed ASAP.  On friday Channing contacted me and asked me to work with Jaime on converting the website back to wordpress.  I made contact with Jaime and on Sunday he came over to my house and we converted it, only to be told to change it back by Channing later that night.  After that I told Channing to make a command decision and that not everyone will be happy.  Pretty much to pick Wordrpess or Dreamweaver.  I felt that Dreamweaver was the best way to go and if Channing gets together with Jaime and learns a little bit about it, she could have control and approve changes that he makes.  I feel that Channing needs to be the Director of the department and not be so wishy washy on subjects.  I feel this will have a major positive spin on the art department.  This is the way I wanted to lead it when I was in charge and I felt it would have worked out better.  This is the way I will be running my Operations team next semester.  Myself and Jaime spent about 2 hours at my house working on the website.  I also checked out the R16 from Nate Daniels to do sound experimenting with for Visions Film Festival and Conference for the day of the event.  I feel that by having a better sound it will help with the DVD.  I also had a meeting with Nate set up for thursday of last week.  I went in and asked about equipment including steady cam, lights and dimmers, sound mixers, camera's and everything that I wasn't sure about for the day of the event.  The meeting went well and I feel we will be able to put out a better DVD.  I want the lights to help make the presenters and Q and A panels up front  to be brighter.  The R16 will give us a master sound that will allow us to control levels and have great audio of Q and A, Keynote, and anyone else who needs to talk.  I am working on setting up a master DVD process for the day of the event or an iTunes playlist for the event.  More will come after I do more research.  If I am lucky enough I may be able to talk to Monika Moreno this week and get some feedback on operations.

11-18-13 This Week So far... Here comes CPL Keefe

This last week I went through my job discretion and made a blogger for everything that is included in my job and what it means to me.  This way it will HELP me know what to do when I prepare for a master schedule for the remainder of the year.  The job discretion blog took me about an hour to do.  I think everyone should be doing this.  I also made my project's  for Volunteers and Digital Arts Race contest.  These took about an Hour of planning and then blogging about 30 minutes to retype what I had planned.  During drill this weekend I meet several people from different film schools in the area including SCAD UNCG, Elon, NC School of Arts who are all now interested in submitting to Visions for this year.  I have posters to be sent to individuals at UNCG and NC School of the Arts to hang in the schools to help raise awareness.  I also talked to SSG Brandon Stephens who has worked operations at a small film festival at NC School of the arts when he attended and he gave me some tips and pointers of what to do and what to expect.  I will be doing the walk through of Lumina with Matt Goslet this Wednesday morning at 10am.  I will have questions ready and ask Shannon to view over them next class to make sure I didn't miss anything.  This week I will be presenting my Pitch's for my projects to get class feedback tomorrow.  I will be making a power point for each one with half the slide one and the other side the next project.  I will follow the 12 steps planning on each slide to present the project.    I also did a lot of thinking when I was out there about my leadership style.  I feel that I need to be hard on deadlines and make people know when they need to get their butts in gear.  Reflecting on my Art Department Failure, I spread myself way to thin and worked to much on the website and ignored my team.  I also did not want to crack the whip and be like WTF to my team for not doing their work.  I try to not be an ass to people but it is starting to get crazy with people not doing their work on a high enough level.  Next semester my team will be on top of everything.  I will be doing all of the pre operations this semester so next semester everything will be  smooth sailing.  I will have my team a master schedule of when I expect work to be done and in what format.  I really do not want this festival to be a B+ festival.  I want this festival to be an A+ festival.  I want everyone to look back and say "Yeah I was a part of Visions 4".

Operations Directors

• Supervises the Facilities & Guest Informations Coordinator, Registration Coordinator and Volunteer Coordinator.
• Make sure my team is running smooth at all times. Make sure any needs that they have are taken care of ahead of my own needs. Make sure everything including Volunteers and Registration is running smoothly.
• Supervises the creation and administration of project schedules and budgets.  
• Have a master schedule for everything the entire day of what is going on in Lumina, Registration and Volunteers. For inside of lumina have a master schedule for everything that will be going on to a +/-5 minute increments. Include when to stage set up for after screenings and what will be on the screen for after the films and during the Q and A sections.
• Creates and manages the overall departmental calendar.

• Make sure the Team has a very full and functing calendar that will have due dates for everything through out the semester. Over Christmas break go through and prepare calendar and first week back meet with Shannon to go over Timeline created for all Operations.
• Utilizes good communication skills and time management skills to ensure that all projects are done in a professional and timely manner.
  
  

  Make sure My team and myself act in a professional manner at all times. Make sure that my team knows of all planning and they have had rehearsals, backup plans incase of technology fails, alternatives scheduled in case volunteers are no shows.

• Function as a location manager.
  
  

  Be the team leader I was in Afghanistan. Make sure my team is the best team at the event and everyone knows that. We are responsible for the Success or Failure of this event.

• Arrive at venue at least two hours prior to first screening and remain until after last film is over and emptied the theatre.
  
  

  Have my team there at 630 am the day of the event. Also have tech run the night before the film makers and scholars meal. Have equipment Set up and ready to run that morning.

• Organizes all Operations department meetings, takes attendance, and turns in attendance reports and evaluations to Festival Director at the beginning of each month;
  
  

  Create and talk to Shannon about previous systems that can be used to keep track of attendance. See about possibility of having barcodes on back of passes and possible scanning devise to read them. That way we will have an accurate count of who comes to what event and how many people total come to the event.

• Works with Programming/Traffic Director and Lumina Theater to assess and plan for all necessary technical requirements and equipment procurement for the screening venues, including projectors, lighting, sound, Q&A tables/chairs/mics;
  
  

  Make sure Myself and me team are on the same sheet of music as Matts team. That way we will be a cohesive squad and it will run smooth. My team will be the lead on the equipment inside of Lumina setting up. We must also make sure that Traffic is good and ready to go in for Matts team. We must have a backup plan incase Matt or someone in Matts team is sick the day of the event. We must have everyone in each team cross trained in each other jobs, so that we can jump in and help if need be.

• Works with Programming/Traffic and Lumina Theater to ensure that all Festival trailers, bumpers, and slides are played before their respective block;
  
  

  Use master schedule for Lumina as stated in previous bullet. I will create a master schedule that will include all times and the whole day of what will be playing. I will also want the Projectionist to be present during the tech rehearsals so that I can have a good understanding of what is expected of him.

• Work closely with the Programming Department before the festival to coordinate theater logistics, staffing needs and flow.
  
  

  Get together with Matt when he lets me know his free times. Make sure a Master Meeting schedule is there for my team and Matts Team to meet during the semester.

• Coordinates all operations with theatre projectionists, house managers, and theatre staff including opening houses, starting films/video, tech hours, sponsor slideshow, cuing mics and lights for intros and Q&A’s, emptying houses, setting up chairs, mics, and tables for panels;
  
  

  
  

• Acquiring the necessary equipment and rental items prior to the festival including banners, signs, director/scholar’s chairs, pipe and drape
  
  

  I will meet with Channing Duke to see if she had a list of all equipment that was used during the last festival. I will then at that time go through the list with Nate and set up in advance the make sure all the equipment is ready and available.

• Works with Marketing and Development Teams to make sure all sponsorship banners are properly on display and all sponsorship slides are correct before projection.
  
  

  I will work with Jill to make sure every Major Sponsor's Logo is in the right spot. I will also ask her to come to the Tech Rehearsal so that we can plan the sponsor loge's.

• Securing the correct number of director/scholar chairs and waters for panels and Q&A’s
• Adhering to all signage needs inside theater, including VIP seating (sponsors, filmmakers/scholars, visiting guests)
  
  

  Once we have the total number of film makers and scholars nailed down and confirmed that they are coming I will have the number of Chairs and Microphones ready. I will Have a volunteer that is willing to do this as his/her main job.

• Coordinating fastidious timing of set-up and breakdown of equipment and signage inside theater
  
  

  Get together with group in order to make sure that everything is set up. I feel that the entire class should come to the Tech Rehersal and set up. This will allow us for easy set up. I will also ask for the volunteers who are working the last shift to help clean up and gather equipment. This will be scheduled out before the event so persons in the class will know they must stay around and help my team set up and take down stuff. I feel that if we have Half the Class before and Half the Class after, not including those on After Party or driving Film Makers and Scholars to the after party. I also want to see if we could use one or two of the UNCW Vans for the day of the event. This will cut down on Traffic and allow the filmmakers and class to drive to the event together, the after party, and to the hotel safely the night after the event.

• Acting as point person for any signage that needs to be created, corrected, or relocated inside theater
• Discuss sponsorship signage with Development and Marketing Directors to insure compliance with Sponsor requirements.
• Manage and coordinate the display of VISIONS and sponsorship signage, banners, and filmmaker/scholar posters
• Managing a team of volunteers to set-up and breakdown at the various sites
  
  

  Make sure the volunteer Cordinator has master schedule for all volunteer's and alternatives.

• Ensure that screenings start on time, are emptied and cleaned promptly and guests are
• informed of any delays.
  
  

  All will be informed and will use the master schedule for the day of the event.

• Liaise and coordinate with ACE Volunteer ushers as necessary.
• After the screening, coordinate with the projection booth for the Q&A, making sure microphones are operational and keeping time for the programming representative and alerting them as to when the Q&A needs to end to start the next screening on time.
• Arrive at venue at least two hours prior to first screening and remain until after last film is over and emptied the theatre.
• Manage videography and photo teams inside Lumina Theater.
  
  

  Will use someone in the class to insure that all memory cards and batteries are ready and will make rounds every 2 hours to make sure and to give new supplies. They will also download the footage from each card each time to a computer and put in approbate folder for each camera.

• Coordinate and lead on-site tour for all VISIONS staff prior to April 1, 2014.
  
  

  I will communicate with the Lumina Head for this to happen in the middle of March. This way everyone can see what we are dealing with and we will have time as a class to go through and help toss ideas and planning around so that we will have a perfect plan A and B in place before the festival.

• Manage and execute the Audience Award balloting system and oversee collection and final count with the Programming and Awards staff.
  
  

  Look into cell phone voting and make sure it will happen. Also have backup plan of paper voting. Meet with Awards voting and make sure the main system will work for them in that they will be tallying the vote and announcing the winners

• Perform walk through pre and post vent to ensure that site has been cleaned and left in excellent condition.  
  
  

  Leave the theater as we found the theater, if not better.

Digital Arts Project

1. Identify the "What":  The project is a contest to help get the digital Arts Minors and Computer Science department involved in the Visions Film Festival and Conference.  I want to have a contest for creating bumpers so that we can get submissions and the winning bumpers will be shown between the films or during the breaks of the festival so that something is always showing on the screen. The winners names will also be shown with their bumpers during the festival so that they will get the recognition  they deserve.  This will also make people from the CS and DA departments of UNCW come to the event.
2.  Who is the Customer?  Visions Film Festival and Conference will be the customer.  This will also save us time in that we will not have to have a student in the class make a mulitple bumpers for the festival.  This will allow us to always have something on the screen during the festival as well.
3.  What are the deliverables?  The bumpers will be what will be delivered.   We will use VIMEO.com for the submissions and allow them to be password protected.  This will allow us to download the files and use them as an H.264 for a .mov or .mp4 which will be the best formats for the day of the event and for the DVD.
4.  The budget for the contest will be the same as the Volunteer Project.  With the Winners they will get a T-Shirt from the event and a badge.  It will also cost more in food to feed them they day of the event because we will have to treat them like our film makers and scholars.  This could also help make more money if more people come out and support the festival such as friends and family's of the bumper makers come to see their work.  We will need a page on the website for them to enter for the contest as well as a few posters to post around campus and an email attachment to send to the Digital Arts and Computer Science Departments.
5.  This project will take about 2.5 months.  I want to start working on the project the same time I am working on volunteer project.  I will start to make contact and work on the project over christmas break.  I will begin the push for the submissions by 2-1-14.  This way it will go until 3-15-14.  This way we can pick the winners and post them on the site and get the confirmation from them that they will be attending.
6.  I will need help with the invitational skills.  I will ask Matt Goslet for help and ideas of how we can write a pitch for the event to send out.  I only want it to be for UNCW Digital Arts.  The other skills are needed are posters and an email graphic of the poster, just like we did for the call for entries.  Website skills are also needed.
7.  Resources:  I will need help from Kyle to make the Art.  I will need help from Matt Goslet to get the format of the call for entries for the digital arts emails ready.  I will need help from Channing on putting it on the site.  
8.  Team- Me:  If this gets supported for the preparation.
1. Channing and Jaime for the website
2. Kyle for the posters.
3. Other member of the Art Program for the digital art design for the website
4. Matt Goslet for his expertness in call for entries. 
9.  Schedule
1. 2-1-14:  Email out and post posters and begin the Call for Entries
2. 2-10-14: Email Fallow up for departments.  
3. 3-15-14: Final day to submit
4. 3-18-14:  Announce Winners
5. 3-21-14:  Confirm Winners
10.  Risks:  This could be a huge risk if we do not have any turnout or submissions.  From when I talked to Eric Patterson he said this would be huge for the Computer Science and the Digital Arts departments.  They wanted a way to show their students work to the public and this was an awesome idea he said.  I feel we will have a good turnout of submissions.   
11. I will communicate with the team through Facebook.  We are all friends on Facebook and can message and set up meetings for this project. 
12. Success or Fail?   If no one submits this will be a fail.  Or if no bumpers are good enough to be shown it will be a fail.  If we get several great bumpers for the event then this will be a huge success that will help take some of the work load off of the Art Department.  

Volunteer Project

Identify the "What"

1. What is the project supposed to achieve?
1. The project is supposed to achieve a large number of volunteers for the day of the Visions Film festival and Conference.  The goal is to use Flicker for video the day of the event to help in the filming, and use the UNCW Photography Club as a Sponsor/ Volunteer to help shoot stills the day of the festival including the After Party.
2. Who is the customer?  The customers will be Visions Film Festival and Conference and FST 451.  We will be able to use them for our support the day of the festival in order to receive better video and photography during the day of the event without having people form class do this.  This will allow us to have more people working the event making it less stressful the day of the event.
3. What are the Deliverables of the Project?  The Tangibles for the project will be that we will have more coverage the day of the event.  If we can get volunteers on the cameras on at least 3 main cameras and a floating camera the day of the event with the PR department doing the interviews it will allow us to have more footage for the DVD and the Archive.  For the photography aspect we will have more photos for the website and the social media outlets the class is using.
4. Identifying the "How" with Budget:  The expenses for the volunteers can range depending on how we want to sale the event.  If we could offer a T-Shirt and Badge for all the volunteers for the day of the festival it would really make it exciting for their time.  We must also consider food.  If we agree to feed them with the filmmakers and invite them to the after party(which we will need to) then the price for the amount of food will go up.  All of this will depend on the price quota's for T-shirts, Badges, and Food.
5. How long will it take?  I feel this project will take about a Month.  I want to start the project in early January  right as we get back and start to run.  I will go and meet with the heads of Flicker and the Photography club right as the semester begins.
6. What skills are needed?  The skills needed for me would be to schedule the dates and times for the appointments with the two clubs.  Then it will be to schedule the persons for their shifts and to make a schedule for the rest of the volunteers.  
7. Special Resources needed?  I will need web support from Channing to make a page on the site for people to go and volunteer and have all the information sent to me.  I will also need a video that I can make to show them some of the films that will be going on as well as photos from the last After Party.   I will also need small posters to bring with me to the meetings to pitch the project to the clubs.
8. Who is working this Project?  Chris Keefe 
9. Schedule
1. 2-1-14:   Begin pitching to Clubs
2. 2-15-14  Have website announce new page and looking for volunteers 
3. 2-21-14:  Have list of volunteers started
4. 3-15-14: Have schedule for  rough idea of placement of camera's and crew for cameras.  Plan shifts for volunteers so they are not there all day.
5. 4-1-14: Have master schedule for day of event with all volunteers and backup plans for disasters and alternatives.  
10. Game of Risk?
1. Risks:  This is a small risk in that we could have a lazy person on the camera who is not really wanting to be there.  We could also have a bad far shot like we did last year if the camera operator is not up to par.   We could also have cameras that do not work well or do not live up to their wonderful brand names the day of the event.   
11. Communication?  I will work with my team when they come to the class.  I will establish the best way to communicate by Facebook as well as with cell phones.  Everyone will have everyones numbers and I will hold weekly meetings.
12. Success or Fail?  If we have no volunteers then it will be a fail.  If we have so many volunteers that we do not have jobs for them then it will be a success.